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7 Best Practices for Managing Successful Remote Teams

The remote work trend has steadily gained momentum in recent years, with the COVID-19 pandemic only accelerating its prevalence. As a result, managers and team leaders are now faced with the challenge of effectively managing remote teams. The key to success in this new work environment is adopting best practices like remote team building activities that promote collaboration, clear communication, and high productivity. 

This article will discuss the essential best practices for managing successful remote teams.

1. Establish Clear Communication Channels and Protocols

Effective communication is the cornerstone of successful remote teams. Establishing clear communication channels and protocols is essential to ensure team members can easily collaborate and stay informed about project updates and deadlines.

Some popular communication tools for remote teams include Slack, Microsoft Teams, and Zoom. Set expectations on how and when employees should use these tools. 

2. Set Measurable Goals and KPIs

One of the remote work challenges is ensuring that team members remain focused and productive. Setting measurable goals and key performance indicators (KPIs) can help remote employees stay on track and understand what is expected of them.

Start by setting clear objectives for each team member and translating these objectives into KPIs. This may include metrics such as the number of tasks completed, deadlines met, or hours worked. Review these KPIs regularly and provide feedback to help your team members stay motivated and accountable.

3. Foster Team Engagement and Collaboration

Remote teams can sometimes struggle with feelings of isolation and disconnection from their colleagues. As a manager, fostering engagement and collaboration is crucial to ensure that team members feel connected and supported.

Encourage team members to collaborate using project management tools, which can help to facilitate teamwork and increase transparency. Hold regular team-building activities and virtual social events, such as virtual coffee breaks or online games, to help your team bond and create a sense of camaraderie.

4. Provide the Right Tools and Resources

Remote teams require access to the right tools and resources to perform their tasks effectively. As a manager, ensure your team can access the necessary software, hardware, and training materials.

Some essential tools for remote work include project management software, communication platforms, file-sharing services, and secure VPN access. Invest in training resources and support to help your team learn how to use these tools effectively and troubleshoot any problems they may encounter.

5. Encourage Flexibility and Work-Life Balance

One of the top advantages of remote work is its flexibility regarding work schedules and location. Encourage your members to take advantage of this flexibility by allowing them to work during their most productive hours and accommodating their commitments.

However, it’s also vital to ensure that your team maintains a healthy work-life balance. Encourage them to set boundaries between work and personal time and to take regular breaks throughout the day. Remind your team of the importance of self-care and mental health, and lead by example by prioritizing your well-being.

6. Offer Regular Feedback and Recognition

Feedback and recognition are crucial in motivating remote employees and ensuring they feel valued. Make a conscious effort to provide regular feedback, both positive and constructive, to help your team members grow and develop their skills.

Recognize and celebrate your team’s achievements and milestones, whether it’s the completion of a project, a work anniversary, or a personal accomplishment. A simple shout-out during a team meeting or a personalized email can go a long way in boosting morale and increasing job satisfaction.

7. Conduct Team Building Opportunities

Foster a strong team culture by organizing regular team-building activities, both online and in-person. These can include virtual team lunches, online games, or occasional retreats to help team members bond and collaborate effectively. 

Remote team building activities boost morale and promote open communication, trust, and camaraderie among remote team members.


Managing a successful remote team requires clear communication, goal setting, collaboration, and support. By implementing these best practices, you can foster a positive and productive work setup for your remote employees, ensuring their success and the success of your organization.

BreakoutIQ presents a valuable solution for organizations seeking to strengthen their remote teams’ bonds and enhance collaboration during the holiday season. As an expert in coordinating virtual team building events, we provide a platform that fosters a sense of unity among remote employees and ensures an engaging and entertaining experience. Don’t hesitate to contact us, and let us guide you in organizing the perfect remote team building activities for your company.